Company name: Optistaff Solutions Private Limited Experience: 12-15 Years No of post: 2 Location: Lucknow | Noida |Delhi Salary: 60-80k Pm Job Type: Full Time
Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our Director. The ideal candidate will be skilled in handling a wide range of administrative and executive support tasks, possess excellent communication skills, and be able to work independently with little supervision. This role requires the ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient.
Calendar Management: Coordinate and manage the Director's schedule, including arranging meetings, appointments, and travel itineraries. Ensure the Director is briefed on upcoming commitments and responsibilities.
Communication Management: Handle incoming and outgoing communications on behalf of the Director, including emails, phone calls, and correspondence. Prioritize and respond to messages in a timely and professional manner.
Document Preparation: Draft, edit, and proofread documents, presentations, and reports for the Director. Ensure accuracy, consistency, and adherence to company standards.
Meeting Support: Prepare agendas, attend meetings, and take minutes as needed. Follow up on action items and ensure timely completion of tasks.
Information Management: Maintain and organize electronic and physical files, databases, and records. Keep track of important deadlines, documents, and information to facilitate efficient decision-making and workflow.
Project Coordination: Assist with the planning, coordination, and execution of special projects, events, and initiatives as assigned by the Director. Collaborate with other team members and departments as necessary.
Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
Administrative Support: Provide general administrative support to the Director and other members of the leadership team as needed. This may include managing expenses, processing invoices, and ordering supplies.
Requirements:
Proven experience as an Executive Assistant or similar role, supporting C-level executives or senior management.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Ability to exercise sound judgment and discretion when handling confidential information.
Flexibility and adaptability to changing priorities and requirements.
Bachelor's degree or equivalent experience preferred.
Preferred Qualifications:
Experience in a similar industry or field.
Knowledge of project management tools and techniques.
Familiarity with virtual meeting platforms and collaboration tools.
Application Process:
To apply, please submit your resume and a cover letter detailing your relevant experience and qualifications. In your cover letter, please also include your salary expectations and availability for an interview. We thank all applicants for their interest in this position; however, only those selected for an interview will be contacted.